Software for document storage and distribution can help streamline workflows using documents and also eliminate manual processes. Businesses can automate their entire process with an integrated solution. This reduces costs, improves efficiency, and ensures compliance.
Instead of sifting through folders, emails, and files, the central repository allows employees, stakeholders and customers to access vital documents instantly. This chaos of information reduces productivity and can cause frustration for everyone involved. A digital document management system allows users to quickly and easily find files. The system also records all changes to files, and prevents data loss.
For companies that require the highest level of security, a cloud-based document management system is a good alternative. This type of system allows companies to store their documents on a secure server, or cloud environment that is managed and maintained by the vendor. It also provides backups of all documents and files that can be accessed even when your internet connection fails.
On-premise software is another document management solution for document management. It is a computerized system that utilizes local storage and servers to manage files and data. This method requires IT support to maintain and update but it also provides total control over all data and documents.
We recommend urCollection for companies that require a centralized document storage solution but also want to allow their commercial teams to edit and delete files. This software was specifically developed for commercial teams who operate in mobility, and it lets them share documents via web-based interfaces and keep the file version history secure.
