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Working with documents involves collaborating and creating the information resources needed for completing work. This is particularly important when working on projects that have many moving parts, like creating software. Documentation can help everyone stay on the same page and it eliminates wasted time trying to understand the instructions or processes that somebody else has already documented.
In general, documents, and especially those produced by organizations or other professional settings follow certain guidelines and standards. This creates a more transparent and consistent workflow and ecosystem for documentation. Documents can be organized, such as tabular or list-based forms and scientific charts, semistructured as a handwritten note or letter or unstructured, as in an online blog post. In general, documents typically contain the combination of text and other non-textual elements, such as images, tables, and graphs.
Document collaboration is usually about grouping teams into groups with different permissions and access to documentation, so that each group can focus on their own projects without having to worry about accidentally changing or overwriting the work of others. This also includes implementing version control, so that you can track and restore earlier versions of documents. It also permits both Asynchronous and synchronous communication in the document. By establishing these kinds of guidelines, you can make sure that all team members have the greatest chance of success when they are using your company’s documentation.
