Online board meetings can be a convenient way to accommodate the hectic schedules of board members of non-profit organizations. Participants will not have to travel and deadlines, and also save on travel expenses. With a few simple guidelines, an online board meeting can be as efficient as one held face-to-face.
In order to increase participation It’s essential to use tools that make the event more engaging and interactive. Video communication with attendees can boost engagement since it allows participants to read body language and understand non-verbal communication. Furthermore, the ability to utilize instant messaging within the meeting can help keep conversations running smoothly. Finally, requiring all attendees to announce their presence during the meeting will ensure they are recognized and heard during the meeting.
The agenda should be carefully planned so that it is clear what issues are to be discussed and the way in which they will be dealt with. According to the Nonprofit Learning Laboratories, the agenda should contain meeting availability 20% less items in order to give more time for conversation and discussion.
Another benefit of the virtual format is that it opens possibilities for new participants who might otherwise be excluded due to time or cost constraints. This allows the board to include new perspectives and ideas that can be used to make better informed decisions. The meeting also has the potential to reach a wider audience by eliminating physical barriers. Board dashboards also assist prep attendees for the meeting, and provide additional data to help in discussions.
